At 3-7 years, you're not just supporting—you're anticipating, advising, and managing. You're the person who makes leadership effective. Executive assistant, chief of staff, or office manager doors are open.
Crafting a Standout Administrative Assistant Summary
Your summary is the first thing recruiters see. Here are examples that actually work for mid-level administrative assistants:
“Executive Assistant with 5 years supporting C-suite at Fortune 500. Manages CEO's schedule, board relations, and strategic initiatives. Trusted advisor handling $2M+ in executive travel and events.”
“Senior EA with 6 years supporting multiple VPs simultaneously. Coordinates cross-functional projects, manages team budgets, and oversees 3-person admin team.”
“Office Manager with 4 years running 50-person office operations. Manages $1M facilities budget, vendor contracts, and company culture initiatives.”
“Executive Administrator with 7 years nonprofit experience. Supports executive director and board of directors. Manages donor relations and grant administration.”
Pro Tips for Your Summary
- Lead with executive level and company type
- Include budget or team scope
- Show strategic value
Essential Skills for Mid-Level Administrative Assistants
Technical Skills
Soft Skills
- Focus on strategic and advisory role
- Include team or budget scope
- Show executive-level trust
Administrative Assistant Work Experience That Gets Noticed
Here are example bullet points that show real impact:
- •Served as primary EA to CEO managing all professional and personal logistics
- •Coordinated quarterly board meetings and annual shareholder meetings
- •Managed $2M annual executive operations budget
- •Supervised team of 3 administrative professionals
- •Led strategic initiatives including office relocation and culture programs
- •Served as liaison between executive team and department heads
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Relevant certifications for mid-level administrative assistants:
- Business administration degree adds value
- Include leadership training
- Add any executive education
Common Mistakes Administrative Assistants Make
❌ Mistake
Resume focuses on task execution
✓ Fix
At this level, show strategic impact: initiatives led, problems solved, value added beyond tasks.
❌ Mistake
No team or budget responsibility
✓ Fix
Senior admin often manages people and money. Show that scope.
❌ Mistake
Missing executive partnership examples
✓ Fix
You're a trusted advisor. Show instances where your judgment influenced decisions.
Quick Wins
- Add executive level and company
- Include team and budget scope
- Show strategic projects
- List crisis management examples
Frequently Asked Questions
What's the difference between EA and Chief of Staff?
Chief of Staff is more strategic and often manages initiatives directly. EA focuses on executive effectiveness. Both are valuable.
Should I pursue office manager vs. EA path?
EA is executive focused; office manager is operations focused. Choose based on whether you prefer supporting leaders or managing facilities.
How do I become a Chief of Staff?
Show strategic project management, cross-functional leadership, and executive judgment. It's EA plus initiative ownership.
Is CAP certification worth it?
For career admins, yes. It shows professional commitment and is valued for senior roles.
The Bottom Line
Your mid-level administrative assistant resume should show what you've accomplished, not just what you've done. Focus on impact, use numbers, and keep it clean and ATS-friendly. When you're ready, use our free resume builder to create a polished, professional resume in minutes.
Average Salary: $55,000 - $85,000 | Job Outlook: Growing 7% through 2030
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